"The fundamental intent of the WTS in it's instructions to UK elders is two fold. Firstly, it is to keep the amount and type of information held about individuals to an absolute minimum, especially where some kind of judicial matter is concerned. They do not want individuals making data access requests, getting hold of the musings and opinions of elders and then using that in a civil case against the congregation.
Secondly they want to keep any data that may be used in a situation such as the Royal Commission to an absolute administrative minimum. So, for example, a "known" child abuser would have sufficient information held to indicate to the authorities a measure of due diligence but not enough that would give an alleged abuser an opportunity to bring some case against the congregation."